These Lafayette Association By-Laws were adopted at the Inaugral Reunion on June 3, 2005 with the provision that they be reviewed and modified at the following reunion. At the second Lafayette Association meeting on October 27, 2007, changes to the By-Laws were approved. Anyone that has suggestions for amendments to the following By-Laws, please send them to:
Lafayette Association By-Laws
Article I - Name And Purpose
Section 1 - The name of the organization will be USS Lafayette (SSBN 616) Association, hereinafter called The Association.
Section 2 - The Lafayette Association is a fraternal organization for United States Navy Submariners who served aboard the nuclear powered fleet ballistic submarine USS Lafayette (SSBN 616). The primary purpose of the association is to provide an opportunity for the members to enjoy camaraderie with former shipmates and other submariners with a common background of service aboard the Lafayette, and to provide an opportunity for members to actively participate in reunions and other activities of the association.
Section 3 – The Association will be a “Non-Profit Veterans Association” as defined by the tax code, and will not have nor issue shares, stocks or dividends. Association funds will only be used for the benefit of the association members. As a “Non-Profit Veterans Association”, we do not need to and should not apply for formal Non-profit status and we have no tax reporting requirement.
Article II - Officers, Terms Of Office, Committees
Section 1 – The elected officers of The Association will be President, Vice-President, Secretary, a Treasurer and two (2) Board of Director Members. They will be elected at the biennial meeting at the reunion and their terms of office will be until the next Reunion (about two years). No President will serve more than one consecutive term. Elected officers may also concurrently serve in an appointed position.
Section 2 – There will be a Chaplain, a Storekeeper, a Historian, a Newsletter Editor, and a Webmaster appointed by the President and their terms will be until the next Reunion (about two years). The Chaplain may appoint assistant (s) from the membership to help administer the position. The assistants will be approved by a majority of the board.
Section 3 – The President may form committees, including but not limited to a Membership Committee, a Newsletter Committee, and a Reunion Committee and may appoint chairmen for such committees as necessary to conduct the business of The Association.
Section 4 – Elected and appointed officers completing their terms of office will serve as the Nominating Committee for selection of the next slate of nominees. The Vice-President will serve as Chairman of the Nominating Committee and will be responsible for ensuring that the committee completes its work in time for the biennial business meeting and election of officers.
Section 5 – All elected officers and immediate past president will comprise the Board of Directors (BOD). The immediate past president will be Chairman of the Board. In his absence, the sitting President will be Chairman of the Board. The Board shall have the authority to replace any elected officer, appointed officer or committeeman for cause. The Board is responsible for the conduct of association business and managing association monies. All actions will be based upon a simple majority vote of at least four of the seven Directors.
Section 6 – The Board of Directors will select all future reunion sites. They will use the input from the membership survey and the Reunion Committee in selecting a site. The Reunion Committee should propose to the BOD the next reunion site in time for the BOD to make the selection within 6 months following the last reunion.
Article III - Duties Of Officers And Committee Chairmen
Section 1 – The President will preside over all meetings of The Association, preserve order and decorum, and will perform all duties incident to the office of President. He will give notice of all meetings and conduct the correspondence of The Association. He will provide noteworthy information to the Newsletter Editor for each Newsletter’s scheduled distribution.
Section 2 – The Vice-president will render such assistance to the President as he may require and will perform the duties of the President in his absence or disability. Normally he will be nominated to succeed the President upon the completion of the incumbent President’s term of office. The Vice-president will be the Chairman of the Nominating Committee, if he desires, he may have a column in the Newsletter.
Section 3 – The secretary will be responsible for taking and reading the minutes and notes of all Association functions. He will normally publish an Association Sailing List annually for the Newsletter. A knowledge of computer spreadsheet and publishing software would be useful in this position. He is responsible for updating maintaining all aspects of the computerized Sailing List. He may obtain assistance in this task where available. There is no limit on his term of office, but he must be nominated and elected each time.
Section 4 – The Treasurer will keep the accounts of The Association, other than the Storekeepers Fund and the Reunion Coordinator’s Fund. The Treasurer will maintain a debit and/or credit card as needed to perform The Associations business. The Treasurer will make any other filling required by applicable state and Federal law. The Treasurer’s Summary will be reported at the biennial meeting. His accounts may be audited by an Auditing Committee appointed by the President. The majority of said committee will be the elected officers, other than the Treasurer of The Association. At least one elected officer will be appointed by the President as an alternate Treasurer of the Association; however, only the Treasurer is required to sign checks for paying The Association bills. He will forward all Memberships Forms to the Secretary to facilitate entry of the new member information onto the Sailing List. If requested, he will provide the President with monthly financial statement and a status of the current membership dues. There is no limit on his term of office, but he must be nominated and elected each time.
Section 5 – The Chaplain will be the primary point of contact for notification of illness/death of any Association Member or Lafayette Shipmate. In addition, he will initiate contact with relatives of the infirmed or deceased and keep The Association informed via direct e-mails and the official Association Website, of specifics, regarding the illness or death. He will send appropriate get well, condolences or sympathy cards on behalf of The Association and tender his signature to the card using the “Chaplain, USS Lafayette SSBN616 Association” tag line. When notified, he will report any illness or death to the Webmaster for inclusion on the webpage; to the Newsletter Editor for inclusion in the next newsletter and, in the case of death to update the Database. The Chaplain may, at his discretion, or at the request of another Association Officer, directly notify Lafayette Shipmates of the infirmed/deceased. The Chaplain will offer the invocation at the reunion banquet. The Chaplain’s Guide used by the USSVI may be consulted and used as a reference. Members are also expected to keep the Chaplain informed of illnesses and the deaths of Lafayette Shipmates of which they are aware that may not be in the Database.
Section 6 – The Storekeeper will be responsible for the Ships Store. He will maintain a Storekeepers Fund and an inventory of all Ships Store items. Proceeds from all sales will be provided to the Treasurer for recording and deposit. Invoices for all merchandise purchased will be reviewed and paid by the Storekeeper from the Storekeepers account. The Storekeeper will decide on items to be purchased for the benefit of The Association, although suggestions from others would be welcomed. The Storekeeper will keep his accounts and report thereon at each biennial meeting. His accounts may be audited by an Auditing Committee appointed by the President. The majority of said committee will be the elected officers of The Association. At least one elected officer will be appointed as Alternate Treasurer of the Storekeepers Fund; however, only the Storekeeper is required to sign checks for paying the Storekeeper bills.
Section 7 – The Historian will be responsible for maintaining the archives of The Association, receiving, recording and maintaining donations of memorabilia. He will also store backup medium for the Association records, including CD’s of computer data and photographs. He will report his inventory in a style of his choice at least biennially.
Section 8 – The Newsletter Editor will assemble the Newsletter inputs in the style of his choice and arrange for printing and mailing of the proper number of copies to the paid membership of record, whose USPS addresses are known and who do not have E-Mail addresses. Expenses for postage and other related expenses are reimbursable when receipts are presented to the Treasurer. The Newsletter Committee members will be comprised of the officers, elected and appointed, who are directed to make periodic reports to The Association.
Section 9 –The Reunion Committee Chairman will be responsible for determining the facilities, menu, music entertainment etc., for the reunion. He will maintain a Reunion Fund as decided by the Board. The Reunion Committee Chairman will keep his accounts and report thereon at each biennial meeting. His accounts may be audited by an Auditing Committee appointed by the President. The majority of said committee will be the elected officers of The Association. A least one elected officer will be co-signer of Reunion Fund; however, only the Reunion Committee Chairman is required to sign checks for paying the reunion bills. Funds left over from the reunion will be turned over to the Treasurer.
Section 10 – The Webmaster will be an experienced Webmaster with one or more published web sites being available for review prior to being appointed.
Article IV - Membership, Dues, Contributions
Section 1 – All persons who served in USS Lafayette (SSBN 616) at any time are eligible for membership in The Association.
Section 2 – Spouses, children and parents of veterans, living or deceased, who served aboard the USS Lafayette (SSBN 616), are entitled to become Auxiliary Members by paying the established dues. Spouses of members in good standing are considered Auxiliary Members. Spouses of deceased veterans will be exempt from paying the established dues and will be considered life Auxiliary Members. Auxiliary Members will receive all the rights and privileges of Association Membership with the exception of voting. Persons who did not serve on USS Lafayette (SSBN 616), but who have contributed to the success of The Association may be designated by the membership as honorary members by the Board. Honorary Members will not be entitled to vote.
Section 3 – Annual dues will be $10.00. Changes to be proposed by the Board of Directors and presented for approval by vote of the membership at the biennial business meeting, and will cover a period from 1 January through 31 December. To reduce the administrative burden of annual dues collection, all dues will be collected in two year increments ($20). Any change in annual dues will require a majority vote of the paid-up members present at the biennial business meeting. Dues will be paid to the Treasurer who will provide a paid-up list to the Newsletter Editor for publishing.
Section 4 – Donations and contributions will be accepted for the purpose of funding the functions of The Association. All such donations or contributions will be forwarded to the Treasurer for recording and deposit.
Article V - Membership
Section 1 – Members will assist in locating former shipmates and forwarding their names, current addresses and, if possible, e-mail addresses, telephone number to any Association officer, for addition to the Database.
Section 2 – Members may assist in obtaining newspaper, television, radio, and magazine coverage for reunions and distribute flyers and/or bulletin board notices of same.
Section 3 - Members are expected to keep the Chaplain informed of illnesses and the deaths of Lafayette Shipmates of which they are aware that may not be in the Database.
Article VI - Meetings, Reunions, Elections
Section 1 – Only paid-up members of The Association who serve in USS Lafayette (SSBN 616) are eligible to vote at the Association biennial business meetings.
Section 2 – All members attending a Reunion should be present at the biennial business meeting to elect officers and/or vote on other matters.
Section 3 – Officers will be elected from the slate of candidates determined during the biennial meeting by a majority vote of those paid-up members attending the biennial meeting. The results of the election will be announced at the Reunion banquet or other suitable gathering, and officers introduced.
Section 4 – Roberts Rules of Order, The Modern Version, will be the official guide of The Association for conducting business and/or settling issues of parliamentary procedure.
Section 5 – There should be at least one Board of Directors meeting during the non- reunion years. This may be done by telephone conference or by e-mail conferencing if travel to a common meeting place is not feasible. Not less than a majority of the Board must be present at the meeting/conference to constitute a quorum for making decisions and/or approvals. The Chairman may call for a meeting at the reunion site during the reunion year and determine the place/time of meeting/conference to facilitate the meeting between reunion years.
Article VII - Protecting The Association
Section 1 - No member of The Association, acting in the name of The Association, will engage in any activity for self profit in the form of money or assets, arising from business transactions or dealings.
Section 2 – Any member whose actions dishonor or jeopardize the existence of The Association will be subject to review and possible expulsion from The Association by the Board of Directors.
Article VIII - Amendment Of By-Laws
Section 1 – These by-laws may be amended at any meeting of the members provided that:
A. The amendment has been received and reviewed by the Board of Directors at least sixty (60) days prior to the meeting. B. The amendment is published in writing or on The Lafayette Association web site to the members of The Association at least two (2) weeks prior to the meeting at which the amendment is to be considered. C. The amendment is passed by a two-thirds majority vote of the paid-up membership of the Association attending the meeting.